Project Manager

Northway and Ashchurch Food Pantry

Role Overview

The Northway and Ashchurch Food Pantry is a growing community initiative committed to supporting local people with dignity and care. We are looking for an experienced and motivated individual to join our small team as Project Manager — a key voluntary role working alongside our Pantry Manager to oversee day-to-day operations, develop funding streams, and ensure we meet our compliance responsibilities. If you are someone who combines organisational ability with a heart for community, we would love to hear from you.

Time Commitment: Voluntary — 3–4 hours per week

Key Responsibilities

• Strategic Development — Collaborate with the Board of Trustees to develop and implement strategic plans that support the long-term growth and sustainability of the Pantry
• Partnerships & Reporting — Establish and nurture relationships with community partners and stakeholders, while ensuring robust compliance and accurate reporting across all areas of operation
• Financial Management & Fundraising — Oversee budgetary management and lead on identifying and securing funding to underpin the Pantry’s ongoing viability
• Steering Group Participation — Attend and contribute to regular Steering Group meetings, helping to shape the direction and governance of the Pantry
• Governance & Compliance — An understanding of the governance and compliance standards relevant to a registered charity, including safeguarding and Health & Safety responsibilities

Person Specification

Essential

• Demonstrable experience in project management or organisational coordination
• Excellent communication skills, strong IT literacy (including proficiency in Excel), and confidence using social media platforms
• Familiarity with Google Suite (Docs, Sheets, Drive etc.), or a willingness to become familiar with it
• A compassionate, non-judgmental manner with a genuine commitment to community wellbeing

Desirable

• Experience of fundraising and/or successful bid writing

The Northway and Ashchurch Food Pantry exists to serve our local community with dignity and respect. We warmly welcome enquiries from individuals who share our values, whatever their background

 

Treasurer

Northway and Ashchurch Food Pantry

Role Overview

The Treasurer is a voluntary role within the Northway and Ashchurch Food Pantry, responsible for overseeing the organisation’s financial affairs, ensuring legal compliance, and reporting on financial health to the Steering Committee and Board of Trustees.

Key duties include monitoring budgets, managing bank accounts, preparing annual accounts, and ensuring effective financial controls are in place.

Time Commitment: Voluntary — attending Steering Committee meetings (every 2–3 months) with some work between meetings

Key Responsibilities

• Financial Oversight — Ensuring that proper accounting records are maintained and that financial resources are spent appropriately and in line with the Pantry’s purposes
• Reporting — Presenting regular financial reports, management accounts, and audited annual accounts to the Board of Trustees
• Strategy & Planning — Advising the Board on the financial implications of strategic plans, supporting budget setting, and undertaking cash flow forecasting
• Compliance — Ensuring the Pantry meets its obligations under Charity Commission regulations, tax requirements, and relevant legal frameworks
• Fundraising — Overseeing the financial aspects of fundraising activities and ensuring proper handling of income
• Policy Implementation — Developing and monitoring financial policies, including reserves and expenses
• Records & Bookkeeping — Handling day-to-day bookkeeping and invoicing as required
• Governance & Compliance Awareness — An understanding of, or willingness to learn, the governance and compliance standards relevant to a registered charity, including safeguarding and Health & Safety responsibilities

Skills and Expertise

• Financial Expertise — Knowledge of accounting, bookkeeping, or financial management, gained through professional or voluntary experience
• Strategic Thinking — Ability to connect financial data to the short, medium, and long-term goals of the Pantry
• Communication — Ability to explain financial information clearly to other Trustees and Committee members, supporting effective decision-making
• Integrity — A high standard of trustworthiness to safeguard assets and maintain confidentiality; no criminal convictions or current or previous bankruptcy proceedings
• Confidentiality — Ability to handle members’ personal and financial records with discretion, and awareness of Data Protection requirements
• Teamworking — A collaborative approach, with the ability to work effectively alongside the Chair, Pantry Manager, and others to foster a culture of mutual respect
• Google Suite — Familiarity with Google Suite (Docs, Sheets, Drive etc.), or a willingness to become familiar with it

The Northway and Ashchurch Food Pantry exists to serve our local community with dignity and respect. We warmly welcome enquiries from individuals who share our values, whatever their background.

 

Secretary to the Steering Committee

Northway and Ashchurch Food Pantry

Role Overview

The Secretary is a key voluntary member of the Pantry Steering Committee, providing essential administrative support that enables the Committee to function effectively. Working closely with the Chair, Pantry Manager, and Fundraising Officer, the Secretary helps ensure that meetings are well-organised, records are accurate, and communication flows smoothly across the team.

Time Commitment: Voluntary — meetings take place 4 times a year, with some administrative work between meetings

Key Responsibilities

• Organise Committee meetings, including finding suitable dates and booking appropriate venues (such as Northway Hub)
• Prepare and circulate agendas ahead of meetings, with input from the Chair
• Take minutes at meetings, type them up, and obtain approval from the Chair before circulation
• Maintain confidential documentation about Pantry members, ensuring it is kept up to date and accessible to the Chair and Pantry Manager
• Provide administrative support to the Chair, Pantry Manager, and Fundraising Officer when preparing funding applications
• An understanding of, or willingness to learn, the governance and compliance standards relevant to a registered charity, including safeguarding and Health & Safety responsibilities

Skills and Experience

Essential

• Good organisational skills and attention to detail
• Confidence using computer applications such as Microsoft Office, and communicating via email and WhatsApp
• Familiarity with Google Suite (Docs, Sheets, Drive etc.), or a willingness to become familiar with it
• Ability to handle personal and sensitive information with discretion, and an awareness of Data Protection requirements
• A collaborative approach, with the ability to work effectively with the Chair, Pantry Manager, and others to foster a respectful and cooperative working culture

Desirable

• Previous experience in an administrative role, whether in a professional or voluntary context

The Northway and Ashchurch Food Pantry exists to serve our local community with dignity and respect. We warmly welcome enquiries from individuals who share our values, whatever their background.